Did you know that you most likely can make your Quality Management System much more efficient?
The efficient quality management system
The efficient quality management system
No time for Quality Management Work? Wismatix QMS will assist you greatly, and you can combine it with our consulting services to make your life even easier!
You record everything in one and the same program with Wismatix QMS. You can access Wismatix QMS anytime, everywhere, as long as you have an internet connection. It’s easy to use, giving you a good overview of your quality management system, and by using efficient and graphical statistics, you can pinpoint the weaknesses of your business. In this way, you efficiently improve your company processes, reduce errors, reduce waste and thus reduce company costs. This, in the end, means that customer satisfaction is strengthened, employee satisfaction increases, and the company becomes more profitable.
Increased demands on businesses
A high-quality level is something most companies strive for. There are constantly increasing demands from both customers and authorities. Complying with all these requirements is a complex and time-consuming job.
You can build your quality management system in several ways
One way to build your quality management system could be to create a hard copy quality management manual that contains information about your quality management system, such as processes, instructions, forms, etc. Another method is to create your quality management system on your computer using files for process documentation, instructions, word forms, etc.
Physical quality manuals – the Folder method
The folder method is a rarely seen method of handling the company’s quality management system. The method provides time-consuming and costly challenges, such as providing all employees access to the system, being restricted to having a physical folder available, and a lot of work about updating all folders and ensuring everyone is using the correct versions, etc.
Files on the computer – the File method
The file method is widely used to handle the company’s quality management system.
The method is regularly updated with cloud-based file drives such as Dropbox, One-drive, etc. These systems can ensure good access but still require much maintenance work. In addition, they may be challenging to use in practice for the employee, especially in connection with registrations. It takes too much time to find the correct file or form and then fill it out and send it to the person in charge or save it to a specific location. This results in registrations that are not made unless it’s a severe deviation, error, or similar.
The problem of not getting all the registrations is comparable to just posting large bills in the financial system. As a result, the system does not provide a true and fair view of how efficient your company’s quality management system is. Another great task is to extract useful statistics from your file-based quality management system, partly because the data is incomplete and because you have to crawl all your registrations manually.
Data analysis allows for effective improvements.
Analyzing data from your management system is alpha and omega in the pursuit of improvements which reflects on the bottom line!
Incomplete data coupled with a cumbersome analysis process is one of the main reasons why a quality management system ends up as a drag instead of an effective management tool. Imagine how your company’s financial statements would look if not all posts and accounts were included! The result would not give a true picture of the company’s economy. The same goes for the company’s QMS.
If not all customer complaints, supplier errors, product errors, etc., are recorded, it is impossible to get a true and fair view of the company’s efficiency. You need to know exactly where to use your resources to get the best of the improvements you initiate. When you know this, you can eliminate your mistakes, improve your customers’ satisfaction and ultimately achieve greater job satisfaction for your employees and better earnings for the owners.
Jonatan M. Vinterbaek is a highly skilled professional with extensive experience in developing and implementing management systems across a variety of business areas. With a focus on process optimization, system effectiveness, customer and employee satisfaction, and continuous improvement of business processes, products, and services, Jonatan possesses a wealth of knowledge and practical experience in ISO 9001, ISO 13485, ISO 27001, and ISO 14001 Management Systems. In addition to his expertise in business process analysis and improvements, document management, internal and external audits, IT-security, project management, production systems, part-list systems, and improving and managing product and production documentation, Jonatan is also experienced in the implementation of ERP systems.
Jonatan is dedicated to delivering the highest level of professionalism and excellence in his work, and is committed to helping businesses achieve their goals through effective management system implementation and optimization. With his extensive experience and knowledge, Jonatan is an invaluable asset to any organization looking to enhance their management systems and achieve their business objectives.
Extensive experience with ISO 9001, ISO 13485, ISO 27001, and ISO 14001 Management Systems, business process analysis and improvements, document management, internal and external audits, IT security, project management, production systems, part-list systems, improving and managing product and production documentation and implementation of ERP systems.